Department Contact: Eric Ferre, eferre@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: The Department of Geological Sciences and the Department of Geography and Environmental Studies at New Mexico State University are seeking applicants for the position of Administrative Assistant, Inter.
Position Title: Administrative Assistant Intermediate
College/Division: Arts and Sciences College
Department: 330800-GEOLOGICAL SCIENCES
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $17.85
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: The position will have primary responsibility for all front-facing activities of the Department of Geological Sciences and the Department of Geography and Environmental Studies. Responsibilities include triaging and directing visitor inquiries; handling phone and email communications for both departments; processing hiring paperwork; coordinating and administering all departmental financial activities; submitting building maintenance requests and coordinating key access for faculty and students; assisting with departmental scheduling and room reservations; maintaining office supplies and general office operations; managing the production of departmental teaching, outreach, and recruitment materials; and coordinating logistics for departmental events such as colloquia, homecoming activities, and other outreach or academic functions.
Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate’s
Degree + 1 year of relevant experience.
Equivalent Qualifications:
Preferred Qualifications:
Special Certification/Licensure:
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.